What is Student Parent Portal and What are the benefits of it?

As everyone is shifting to online business, the education industry is also shifting its base from chalk and talk to online. After automated school management, the sector expectation increased and virtual or online classes are adopted, still, there are more expectations and a full-fledged student-parent portal is released. After the outbreak of Covid-19, the entire learning process is digitalized.

So, to sustain in the throat-cutting competition, the educational institute needs to offer something extra. Offering a student parent portal is one of the things that the institute can stand ahead of its competitors. Vidyalaya will help you to achieve this without spending too much effort.

What is a student-parent portal?

A student-parent portal is a platform offered to major stakeholders of the educational system that facilitates them to get detailed information and the facilities they require on an efficient basis. This will engage the parents in your ward’s education journey and keep you informed about different activities happening in the school.

Parents as major stakeholders need to have information about activities like:

  • Online fee payment
  • Academic calendar
  • Communication with teachers or management
  • The academic progress of the ward
  • Notification centre

If the school offers a one-stop destination platform for all these tasks, it will be beneficial for them. The parent portal is the destination where parents can get everything they need to access the academic details of their ward at once.

Why should one insist on having a student-parent portal?

New generation parents have no time to visit the schools for getting academic details or waiting in the long queues for just paying fees or getting receipts because of their hectic schedule. They would prefer the provision made by the schools and they get whatever they want at their fingertips in a digitalized format. Vidyalaya has recognized this new generation’s need and crafted the product specifically for the education sector.

Here are the benefits offered by the student-parent portal that become the reason behind the insistence:

1. Instant access to information:

The parent portal is the one-stop solution for all types of queries regarding the academic routine. The portal contains detailed information about:

  • Admission process
  • Academic calendar
  • Events
  • Homework
  • Exam schedule

The portal will surely help parents to know about their ward’s progress and be updated.

2. Effective medium of communication:

Interaction between school management and parents has gained tremendous importance in this fast-paced life. New-age parents are more willing to be an active part of their ward’s academic journey rather than remain as an ATM for paying fees. They actively participate in event preparation, sports, and academic routines so that they know how their wards are progressing. To accomplish this effectively, they are dependent on teachers or schools to get thorough information. Calling or texting teachers is not effective, so Vidyalaya brings out this new generation-suited student-parent portal where they can get connected to teachers, school management, and get the required information from authorized sources.

3. One-stop solution for all student-related needs:

There are different activities going on throughout the academic year like assignment submission, internal evaluation, project submission, events, and many more. There are many reasons by which students can miss out on the information circulated in the classrooms. To get the information, they need to depend on their classmates or on teachers. One cannot guarantee that they will get all the information within the time once they missed. This can affect their grades.

Vidyalaya will ease the life of students by introducing a student portal where they need to log in with their details and will get all the required information in one place. The single location will take care of all assignments, course material, and announcements so that students can manage various activities from a single account.

4.  No more long waiting queues:

Paying fees or getting receipts is a time-consuming task for either parents or students. The long-stranded queues can waste much manpower, time, and effort. Also, handling cash can be risky as it has a chance of being stolen or lost.

Vidyalaya will give you a break from handling cash and remove your leg pain as you can pay fees by sitting in your comfort zone anytime, anywhere with the help of the student-parent portal. The portal will make the fee payment a few clicks tasks as compared to a few hours’ tasks on a manual basis.

5. Transparency and control:

The information shared orally or in written format has several drawbacks, like data can be lost, misinterpreted, or require money, take a long time to reach maximum audiences. When information is shared digitally on the authorized parent portal by the school administration, there is no chance of getting confused.

Vidyalaya will help school administration to set flexible settings if they want to show specific information for specific parents’ groups. The flexibility and control offered by the system are impeccable. So having a student parent portal is needed for today’s education institutes also.

6. Secured access:

Data acts as fuel in today’s data-driven world. So, it needs to be protected from unauthorized access. The grades, assignments, other vital information need to be stored safely. Vidyalaya will help school management to offer an unbeatable solution for data storing concerns. The secured student portal will keep the information safe and will grant access to only authorized users.

The role-based security and reliable backups will ensure that student data is in safe hands and can be retrieved when it is needed. The role-based access will eliminate the possibility of accessing data by unauthorized users.

Parent engagement is one of the measures of any educational institute’s success, as it is directly connected to student success. As the role of parents in their ward’s educational journey has changed with time,e and good to know that it has improved. So, the institute must offer an advanced platform where students, parents can get everything they need. Vidyalaya, with its student-parent portal, lets educational institutions provide an engaging platform for parents. This portal will improve the relationship between parents and school management and will result in the institute’s growth.

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Account management in any firm plays a significant role as it keeps track of all financial transactions. Before the invention of dedicated software, accounting staff used to make entries in several ledgers. This method of accounting lacks in several places, which leads to a tailor-made school accounting management system. Vidyalaya releases an outstanding product that will reduce the burden on the clerical staff and will offer desired results. The automation of the accounting process will help you reduce workload significantly.

What is a school accounting management system?

A school accounting management system can be defined as an integrated platform where educational institutions can use the software to perform accounting functionalities. The system will automate the fee collection, receipt generation, and report generation process so that the institute’s decision-makers can make efficient financial decisions.

School accounting mainly deals with:

  • School fees
  • Other fees like transport, hostel, library, and computer.
  • School donations
  • Payroll processing

Vidyalaya’s school account management system combinedly performs financial transactions related to all these factors and offers desired results.

How does the school’s account management system work?

The school account management system collects comprehensive data from students and stores it in the central database.

Accounting software gathers data from relevant factors like:

  • Fee payment plans
  • Installment
  • Due dates
  • Scholarships

This information is used for accurate fee management and account management of each student. As these processes are automatically accomplished, there are fewer chances of errors.

Vidyalaya embeds new-age ways for enumeration and offers different modes of payment processing. Along with the traditional cash method, the software facilitates a multitude of modes of payment, like:

  • Cheque
  • Bank transfer
  • Demand Draft (DD)
  • Debit card
  • UPI
  • Phone Wallet

These multiple options facilitate parents to process the fee payment using the best available payment mode within a short period. Parents using the manual mode of payment may suffer stress and flaws, so it is advised to use these methods for different payments.

These payments are not only beneficial for parents but also for school administration. They can make easy payments whenever needed. So, the tasks of rushing to banks at the end of the day or in needy situations can be easily avoided.

What are the benefits offered by Vidyalaya’s account management software?

There are numerous benefits offered by Vidyalaya’s account management software. Some of the major benefits are listed below:

  • An online account management system makes it possible to access the data remotely, breaking the location and time barriers.
  • Users can access the data even on smartphones as the software is available in a mobile app form.
  • Cloud deployments make the deployment task easy and cost-effective.
  • The data migration feature enables importing data from other platforms without any hassles.
  • Quick payment facility for hostel, library, and transport fees.
  • Auto-reminders using email, messaging, and push notifications.
  • Easy reporting and multi-dimensional analysis

How should one choose an apt account management system?

There are different factors that affect the decision of zeroing down on one account management system amongst the several software available in the market.

Here is the guide for selecting the best software for your school accounting section:

Accessibility:

Vidyalaya offers you cloud-based software that enables you to access school accounting from any corner of the world. It is more feature-rich as compared to conventional desktop-based software. Availability of the internet is also an important factor while choosing the best suitable software. You can choose between desktop and web-based software depending on the availability of the internet. There are factors like recovery and maintenance that may decide the suitability of the software.

Must-have Features:

Many specific regulations may differ for each school. To automate these regulations, you may need customized software. So, you need to ask the vendor company to make add-on facilities so that these features are covered.

When choosing the software, you just need to pay special attention to whether these features are added or not.

Keep an eye on your budget:

Vidyalaya offers account management software for all-scale schools and accommodates all budgets. Our organization aims at a larger audience and offers low-cost and free tools along with general-purpose modules. Customization is achieved at an investment of a little higher cost as customization requires extensive research and development. The tailor-made software offers desired and best-fitted features at a little higher cost.

The software can be integrated or not with other platforms and other software:

Integration with other existing systems is a crucial factor in deciding on the appropriate software for any educational institute. Hassle-free integration leads to better productivity because of maximum automation. Vidyalaya gets connected to existing or other software platforms without any friction, which yields savings in cost and time in the long run. The account management system connects with the SMS system, payment gateway so that financial transactions are updated in real-time.

Simplicity and scalability:

Any system that is full of features but difficult to use is not approached by users as well as a simple system with fewer features. Vidyalaya keeps all its products simple and easy to use. The account management software is developed by using intuitive designs that keep the inter-screen movement and data retrieval fast. This can lead to employee job satisfaction and saving resources.

You may initially have school at one place, but with your progressive vision, your canvas may get expanding. Schools may have branches at different locations. School administrative staff can access the account data while using a single account management software.

Along with the factors mentioned above, the factors like invisible costs, key features decide the best-fit software for your educational institute.

When industries adopted the way of automated accounting and realized the aftereffect was beneficial. The revolutionary change invites other industries to join the wave. The education sector lately joined the queue but soon realized that school management software is bliss for them. As the education sector needs to jot down the transactions of every single penny spent because of a shortage of budget, the school account management system comes to the rescue. Many accounting software programs are available in the market, but Vidyalaya can provide you a tailor-made software that will track the institute’s finances. Let the account management system offer you financial insights so that you will always be ready for your critical financial transactions.

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