How ERP Enhances Workflow Management Efficiency in Educational Institutions?

How ERP Enhances Workflow Management Efficiency in Educational Institutions?

We all know that running an educational institute is not a straightforward task. Several processes, people, departments, roles, and resources work together as well as simultaneously to achieve a common goal of the overall success of the institute. But this success is not a one-day thing, rather several factors like organizational efficiency, seamless flow of information, transparency, administrative infrastructure, and many more. Amidst these, workflow management becomes the most tedious task. Technology integration can come into this picture to regulate this and reduce the complexity factor. Let’s learn how ERP can bring efficiency in workflow management in educational institutes.

What is Workflow Management?

A workflow represents a process (in some case part of a process), which is a sequence of tasks. Hence, workflow management is a process of creating, monitoring, and enhancing the sequence of steps that are required to accomplish a task. Workflow management deals with optimizing, improving, and automating processes to optimize the output, eliminate repetition, and reduce errors. It is a subset of business process management, and one can organize and oversee the step-by-step tasks. 

What is ERP?

ERP stands for Enterprise Resource Planning. This comprehensive software manages and automates business processes. In an educational context, school ERP software streamlines educational workflows like admission, fee management, academics, and others. The software acts as a one-stop solution for collecting and reviewing data that improves the entire workflow management. As educational processes produce massive data every day, this software can simplify the back-end processes and can yield the desired benefits. 

How ERP Enhances Workflow Management Efficiency in Educational Institutions?

Optimized workflow management will yield efficient results. With ERP implementation, educational institutes will achieve better resource planning. It will foster collaboration, maximize productivity, and make the learning process more student-centric. Following are some aspects where ERP enhances workflow management efficiency:

1. Simplified Admission Process:

Admissions are one of the core workflows in the education system. The entire educational cycle starts with enrollment. Right from enquiry to application form, fee payment, course distribution, final merit list, and many others, the admission workflow consists of several sub-processes. This workflow deals with various departments and involves several interlinking resources, which may make the process complex. Only a School ERP system can reduce this complexity by automating this process. It can give you instant and real-life insights into the admission process. 

2. Automated Attendance Management:

Student attendance plays an important role in academic development and thus becomes a big task every day. But teachers need to spend their valuable time on this which can affect their productivity. A campus ERP System integrated with automated attendance monitoring can help you in this. RFID-based or biometric attendance tracking can save teachers’ tasks to register the attendance of each student. They can use this saved resource in the core teaching process. Also, when a student punches attendance, a notification is sent to the parent’s mobile number which can ensure the attendance of their ward and bring transparency. Teachers can fetch instant reports anytime and anywhere using the school ERP system

3. Secure Data Management:

Interdepartmental data exchange and sharing are common in the educational field. Processes like admission, payroll, transport, and fee management carry data from other departments to accomplish the tasks. A School ERP system helps them to save data on a cloud server so that it can be shared across the departments. This will bridge the communication gap and will make the data available to everyone. But, here safety of data is also taken into consideration and security measures are applied. For example, users are given role-based privileges, single sign-in processes and proper authentication to prevent unauthorized access. Overcoming the flaws of manual data handling, cloud-based ERP systems take data security to the next level and bring reliability to the entire process. 

4. Online Fee Management:

Before the invention of online payment, everyone had queued for fee payment and experienced the hassles. Additionally, being prone to scams has suffered many institutes and devasted the lives of many students.  A School ERP system came as a saviour and its integrated online payment feature has facilitated dealing with online financial transactions. Parents/students can now get fee reminders and online fee receipts after paying the fees online. Also, they can get instant updates about fee management. School administration can handle multiple bank accounts through simple online payment management without any hassle. Also, they can get real-time insights about fee process anytime. Additionally, the safety and security provided through this option are incompetent to manual counterparts and users can avail of the benefits. 

5. One-stop Solution for Assignments, Lessons, and Homework:

The entire academic year revolves around lessons, assignments, and homework and it continues until you pass out. Without ERP implementation, students need to depend on classmates or teachers for these things if they miss out. And, teachers need to follow up every time which makes the entire process less effective. A School ERP System answers to this problem by offering a one-stop solution for all academic work. Teachers can upload and share assignments, homework, and other study material and students can easily access it whenever they need it. Teachers can also evaluate the assignments and post the grades that can be accessible by parents. Through this means, parents can also get involved in the process and can check the development of their ward. 

6. Elimination of Redundant Processes:

Every institute wants a progressive approach to stand out and make a good impression. To achieve this, they need to cut out the ineffective practices from the routine and implement some innovative and productive strategies. The manual approach mostly ended in the repetition of tasks and unproductive results. To overcome this, ERP can come into the assistance and can eliminate the redundancy in the processes. 

In the education field, workflows like admission, fee payment, and timetable management normally consist of redundant processes. A Campus ERP System can automate the workflow and let users bear the minimum workload. Also, it improves communication and offers numerous other benefits. Adopting an ERP option will save hours of labour, cut down errors, speed up processes, and increase the efficiency of the workflows. 

Concluding it!

Technological advancements always uplift operational workflows. Educational workflow management is a tedious process because of the involvement of various resources and their relationship with each other. One can handle and streamline the workflows from a single platform only by adopting good school ERP software

Vidyalaya, a prominent name in the domestic as well as global educational platform, has several products in its portfolio. The long clientele tells the success stories and has proved that our products are well-deserved for today and tomorrow. Our school ERP software is a one-stop solution to manage the day-to-day activities of any educational institution and makes workflow efficient. So, ditch all the reasons that hinder the adoption, and dial us for a free demo!

SAMR’s Model Importance for Modern Education System

SAMR Model

Do you know technology integration is not only about implementing the fanciest tool but it is about becoming a good picker and picking up the apt strategy for your lesson at hand? There are different inventions in the education sector to ease the working of stakeholders. As technology invention has undoubtedly uplifted the user experience, there are several technology integration models used by different groups. SAMR Model is one of those effectively accredited and widely implemented in the educational sector. Let’s learn about this innovative model in detail. 

What Is SAMR Model?

Education Researcher Dr. Ruben Puentedura proposed the SAMR Model to share a common language across disciplines that gives ways for personalized learning. This model categorizes four different stages of classroom technology integration. The teaching delivery and learning methodologies are going to transform with the integration of this model. It improves the productivity to a certain degree of the entire learning process. 

Explain the Framework of the SAMR Model:-

Till here, we got to know What is SAMR Model is, now we will look into the components of the model. The SAMR Model categorizes online education into four stages which are explained as follows:

  • S- Substitution
  • A- Augmentation
  • M- Modification
  • R- Redefinition

This teacher-oriented framework evaluates how to integrate technology into the teaching process and improve it. Among these, substitution and augmentation are considered enhancement steps, whereas modification and redefinition fall into transformation-type steps. This analogies to a traditional recipe and a completely new, original recipe. Let’s illustrate these stages of the SAMR Model:


The conventional approach proposes in-class activities and paper-pen exams. On the contrary, the SMAR Model replaces this concept with its digitalized version. Substitution derives replacing conventional learning activities like classroom-led lectures and exams with online classes and e-exams. Even though there is a change in form, the functionality of the material remains the same.


  • Instead of writing notes in the notebooks, students can use word processing software to type notes.
  • Conventional exams can be replaced with online exams to save resources.
  • Transition from regular blackboard to digital whiteboard will yield many outcomes, like interactive and fun-loving learning, sharing class notes, recording sessions, etc. 

Primarily, ask yourself what will students get after replacing conventional learning tools with technology. One has to agree that in some situations, traditional pen-and-paper will serve better. 


Technology replaces traditional learning tools with some enhancements for a better student experience. In this phase, technology’s contribution to education is beyond the usual ways. In substitution, usual class content remains the same but only the way of delivering gets changed. Augmentation helps students to better understand complex topics or make them more understandable using technology. 


  • PowerPoint can be used to get a more detailed grasp of difficult topics. Also, video presentations can be more useful for students.
  • Students can start their own research online without depending on teachers.
  • Many EdTech software can be used to improve engagement and help teachers.


This SAMR Model’s transformation phase notifies technology for significant task redesign. Likewise, many educational institutes have already adopted EdTech products like Learning Management System (LMS) and ERPs to streamline the workflows, the model proposes some transformation phases that goes beyond the enhancement. SAMR Model concentrates on the implementation and use of technology to change students’ thought processes and enable them with problem-solving strategies. They also empower them to work in teams.


  • Students can use file creation and sharing software like Google Docs to create research reports and discuss the changes by sharing the file with classmates. 
  • Products like Google Classrooms will help students receive assignments, and teachers can send evaluation reports using in-built features. 


Redefinition is the final stage of the SAMR Model which states that technology empowers the creation of new tasks, which were supposed to be inconvincible previously. Through innovative learning practices, technology can help stakeholders step ahead and create challenging academic tasks that would not exist normally. Here, the model also implies the learning would have a better connection with the real world. Not only academic skills, but students should be equipped with soft skills like teamwork, adaptability, and effective communication. 


  • Students can connect beyond the classrooms using technology like chatting software, video conferencing, and social media.
  • To encourage students, one can record their performance, acts, or some physical activity.
  • They can connect to people across the world and can contribute to a fruitful learning environment.

How SAMR Model is important for today’s Educational System?

One has to note that the SAMR Model is not proposed to degrade the position of teachers in the educational sector, but proposes them as facilitators to implement better learning activities in the classroom with the aid of technology. It will contribute to the teaching process as it will lay the foundation for preparing lessons. Additionally, it will be beneficial for teachers to know how technology integration can put you and your class in a much better position. 

Today’s EdTech products are integrated with tools like whiteboard, online classrooms, online exams, and word processing tools that will enhance the educational standards and will bring engagement quotient. 

Tips to Use the SAMR Model Effectively:

The following tips will help teachers in the use of technology at the proper place and time to fetch effective outcomes:

  • Teachers should use SAMR only when Appropriate, which means the technology integration should take place only when the implementation serves the purpose. 
  • Teachers should avail of the collaboration benefits through the effective use of the SAMR Model.
  • Technology integration should take place to connect students with the global platform so that students not only enhance their academic skills but also improve their understanding of their surroundings and mindfulness. 

Putting the SAMR Model into Context!

We have heard a lot about blended learning during and post-Covid era. Technology intervention in the education field is inevitable, but the implementation is going in the right direction? Or we are just replacing textbooks with eBooks and classroom exams with online exams? The spectrum of the SAMR Model empowers you to weave digitalized approach in your instructions rather than just a replacement. You just cannot improve the end-user learning experience by just dropping layers of technology in antiquated tasks. Instead, you need to alter the substance of each task flow to address student skills. 

Vidyalaya School Software, a global leader in the EdTech industry, appreciates the inevitability of technology and integrates the principles of learning in the most meaningful ways. We thoroughly understand the importance of SAMR Model and help educational institutes to implement this model seamlessly with our wide range of products.

Revolutionizing Student Enquiry System in Higher Education

Student Enquiry System

Admission enquiry is the first step of the entire academic journey. The cycle starts with this phase and ends with alumni management. Before the technology era, parents/students used to visit the institutes, find the apt person to talk to, enquire about the courses, and return with different brochures. This process is monotonous and doesn’t yield much-desired results as integrated with lots of flaws like unavailability of staff, wastage of resources, and inflexibility. Are you also thinking of how to come up with a solution for this? Have you listened to the Student Enquiry System? Learn some interesting facts about it and how it has revolutionized the higher education system in this educational blog!

What is the Student Enquiry System?

The Student Enquiry Management Software is a specialized software that assists educational institutes in handling, managing and tracking student enquiries and requests. Higher institutes can collect, process, and revert to these enquiries across multiple mediums like emails, phone, and chats. The system automatically transfers the request to the appropriate department or users, keeps track of the entire enquiry cycle, and enables decision-makers with standard and customized reports.

How a Student Enquiry Management Software Help Education Institutes with Higher Conversions?

Till here, we know what is student enquiry software and what it does. The software acts like a digital assistant that handles the admission enquiry and interacts with the user in an affirmative way. Even though the users share some details with the system, it keeps them secure. 

The admission process generates lots of queries and so the user needs to hit the enquiry system. Students can fill the enquiry form with some details like name and contact details, along with queries. The enquiry system stores this information and processes it. These enquiry details are delegated to apt staff personnel. The staff will review the query and will revert with an appropriate solution. Let’s understand this working flow in detail: 

1. Identify and Capture the Leads:

Higher education institutes run special campaigns nowadays to broadcast admissions and other important information. Institutes can represent their online presence through Facebook Ads, Emails, and website advertising.  Also, they can offer enquiries through chats, phones, or walk-ins can capture the leads. Handling all these mediums manually can be hectic and doesn’t yield many fruitful outcomes. But an automated student enquiry management system can single-handedly manage this and eliminate the flaws. It also tracks the leads across multiple channels. 

2. Analysis of Data:

During the peak season of admission, educational institutes receive a pouring of enquiries. Not all enquiries get transferred into enrolments. Some choose another course, some move to another city, some may cancel the flow with the flow. So, it is important for institutes to identify the necessary data that has potential lead capacity. A Student enquiry management system software exactly does this and enables staff to retrieve authentic enquiries and accomplish them.  

3. Hold on Duplication of Leads:

One student may enquire about the same course at the same college multiple times. This generates redundancy in the data. Just blown figures of enquiries can mislead the management into making efficient decisions. So, filtering the received information and eliminating the redundancy is an important task. And an enquiry management system does this in the finest way. It asks students to provide some details and if the same details are present in the system already, then it disables moving forward. It also checks the possibility of data across multiple platforms and curbs duplication. 

4. Concentrate on Better Targeting the Leads:

Now once we get potential leads, a Student Enquiry Management system software makes the targeting super easy. Here, the system helps staff in focusing on better leads by assisting in the following ways:

  • It analyses the right leads and generates a list of leads.
  • Prepares small chunks of segments from massive information. These chunks can focus on the interests, preferences, and course/grades of several student leads.
  • Organization of data based on common filters like area, origin, gender, and communication held with the institute. This is highly beneficial for tracking authentic leads for conversion. 
  • Complete transparency and cost-efficient approach. 

The latest AI-integrated Student Enquiry Management System enables users to select the proper option from the given choices so that they can get a prompt answer. They make sure that communication between staff and students is seamless and as fruitful as it can. 

Features of an Enquiry Management System:

As every institute has its tailor-made workflows, one software doesn’t fit all. So, institutes can achieve the desired outcomes using the customized student enquiry management system software. However, there are some generic features that are meant to be integrated into almost every enquiry system:

1. Centralized database:

Data is stored in digital form in a centralized database. This approach is helpful in storing data in the most organized way and fetching it again faster. 

2. Automatic Notifications:

The student enquiry management software sends automatic notifications to students when the enquiry status changes. It also sends notifications to staff for handling them. This ensures that there is no miss in the enquiry cycle.

4. Communication Log:

The enquiry management system records the entire communication track between students and the institute. This helps to keep transparency in the system and improve the communication between the parties. 

5. Analytics and Advanced Reporting:

Prediction analysis and advanced reporting features are must-to-have. It will help institutes to track and identify the trends, response times, and other measures. Data recorded can be used to bring innovation and improvise the existing system. 

Wrapping up!

A student enquiry system is a fantastic tool that empowers schools to manage student enquiries and convey real-life information to students, parents, and staff members. With a one-stop solution for every query generated by these stakeholders, the institute can ensure that no one is left in the dark.  This effective communication improves the relationship between the institute and stakeholders. 

Vidyalaya embraces this technology and launched a feature-rich student enquiry management software. Don’t wait to improve day-to-day functioning and offer a seamless experience to the end users. Appreciate the power of tailor-made software and step up in every term that defines your institute!

Transform Your Institution with a Campus Management System

Campus Management System

Ditching the manual approach and adopting EdTech software has already offered the desired outcomes with excellence. The growth and expansion of technology in the education sector is inevitable with such outcomes. It offers the best facilities, improved communication, and new teaching strategies, which are redefining the learning process. The latest buzz in the sector is to use Campus Management System Software! The name itself suggests that it is going to improve the functionality and day-to-day working of an educational institute. If you are still missing the vibe, join us with thorough knowledge about it! 

What is a Campus Management Software?

A campus management software is a comprehensive software that performs several crucial functionalities so that efficient institute management is achieved. It collaborates with staff, teachers, parents, and students and passages of communication among them. This integrated ERP solution brings efficiency to core educational processes like admission, fee management, student management, examination, and others. An efficient campus management software is loaded with amazing features like:

  1. It is user-friendly and requires least learning skills.
  2. Affordable and profitable solutions for schools
  3. Centralized database and seamless integration
  4. Improved communication between stakeholders.

What are the components of a Campus ERP?

A Campus ERP deals with almost all core processes and is thus integrated with several components, completing the desired functionalities. Here are the functional components:

1. Admission Management:

  • Streamlining admission workflow, right from admission inquiry to final admissions. 
  • Students can apply for admission from their comfort zone, pay fees online, and get instant updates about the application status. 
  • School administration can check the status of the admission process with real-time data. 
  • Easy reports for tracking applications received, processed, fee collection status, etc. 

2. Fee and Payment Management:

  • Students/parents can pay fees online, eliminating the hassles of manual fee payment.
  • They can even get fee reminders, fee receipts, and all fee-related updates.
  • School administration can check the fee management process updates with real-time data.
  • Multi-bank operations, secure way of money management, and paperless office.

3. Attendance Management:

  • Students can register their attendance through biometric or RFID-based attendance devices, thus eliminating the flaws of manual attendance management.
  • Parents get the notification when their ward punches the attendance via messages or emails.
  • Easy tracking of attendance for teachers
  • Class-wise, subject-wise, teacher-wise, year-wise attendance reports within a few clicks. 

4. Scholarship:

  • Application for scholarships, tracking of applications, and submitting necessary documents are now easy with the entire online module.
  • Transfer of scholarship to student’s bank account through online method, so the most secure way!
  • Checking the records of eligible students, year-wise beneficiary list, scholarship accumulated, disbursed amount, etc.
  • Government compliance ready. 

5. E-Exam:

  • A complete e-exam module for conducting online exams and Instant and accurate results.
  • Different types of exams- objective, subjective, group discussion, debates, presentations, etc.
  • Paperless exams – the most eco-friendly way
  • All reports like subject-wise, student-wise, teacher-wise, year-wise, and standard-wise are only a few clicks away.

What are the reasons behind the adoption of Campus Management Software?

There are several reasons to adopt and implement full-fledged campus management software. Here are some of the compelling advantages of the software that become the reasons behind the adoption:

1. Customization:

Working methods, values, and organizational strategies are different for each institute. So, generic software has limited scope for fulfilling the requirements exactly as the institute operates. Customized software can make a perfect fit for the unique needs of the institute. The customization offers setting up the system as per the process flows and performing accordingly. Also, it needs to be tweaked as per the changes in requirements. This flexible approach benefits the administration staff a lot.

2. Well Organization of Data:

Data has gained the importance of fuel nowadays. A well-designed Campus Management Software provides digitized data storage and fast retrieval, facilitating the users to get the results accurately and faster. Also, uploading and downloading data, submitting notes or assignments, and checking out timetables become a quick task for students. Also, multiple students can access the system at the same time with the same efficiency. Students get the online study material so they don’t have to carry heavy books to school. They can easily access the same from the gadgets in the school, getting a bog relief for backbone health issues. 

3. Interesting Education Techniques:

Conventional learning was restricted to classrooms, books, and monotonous exams. The flaws incurred with these were inefficiency, lack of innovation, inflexible approach, and many more. However, with a well-integrated campus management system software, one can enhance the entire learning system with inbuilt features. It breaks the restrictions and enables the students to learn and grow as all-rounded individuals. The easy sharing of information and effective interaction improve student engagement significantly. This new way of learning redefines the educational approach and is more student-centric. 

4. Single Click Attendance:

An automated attendance system offered by campus management software is a basic yet useful feature that empowers the decision of adoption. Teachers are facilitated to prepare standard and customized reports based on various matrices within a few clicks. Additionally, the notification sent to the parent’s registered mobile number will give a secure and reliable way of being notified about their ward. It brings transparency in the entire attendance process and discipline to the students. 

5. Real-time Communication:

Manual system lacks the benefits of real-time communication and needs to depend on static approaches, which are not so effective. The availability of different mediums, like email, messages, social media, or specific notifications, makes the Campus ERP system flexible for establishing improved communication. Streamlined communication always enhances the relationship without the rigid approach of becoming physically present in the school. 

6. Boosted Performance:

A campus management system software offers automation of almost all major processes like admission, fee management, attendance, etc. This becomes the time and effort-saving approach that boosts the productivity of the staff. They can invest their saved resources in the core learning process to enhance it. 

Campus vibes are vibrant and the magic of campus management software also! The enriched features make the campus operations easy and impeccable. The ERP software acts like a common platform and streamlines workflows along with effective and improved communication. With several benefits, a campus ERP is all set to take your institutional efficiency to the next level with high-end automation, improved communication, enhanced data accuracy, better student engagement, and empowering decision-making. 

Vidyalaya, a next-level educational Software provider has already launched a top-notch campus management system software, which is one of the most demanding products at all-time. Why settle down for ordinary software that doesn’t meet your requirements completely? Just check out our tailor-made and award-winning software, and be ready to collaborate with us! Give a complete make-over to your institutional campus with our Campus ERP!

Unlocking the Future of Educational ERP System in India

Educational ERP System

For everyone who has enjoyed his/her school time, school memories are unforgettable always. Time spent with friends, teachers, the ambiance, cultural activities, and stuff like these make the entire journey wonderful. Along with fun and enjoyment, sincerity and dedication to learning new things were the keystones of success. When technology comes into this picture, standards of education remain high. Routine activities get automated, improved communication, real-time data access, and much more! An Educational ERP system envelops all the departments and brings efficiency in core processes like admission, payroll, academics, and events. 

According to recent reports, the Indian educational ERP software market is expected to reach US$3.49 billion by mid-2024 with a projected CAGR rate of almost 13%. This underlines the demand for and acceptance of technology-aided education in India. Especially after the COVID-19 pandemic, this aspect is growing like never before. The ease in operations, accurate results, no-brain data handling, automation of processes, and efficiency are some reasons behind them. Let’s see how this will be a revolutionary change in India’s education sector!

What is Education ERP System?

Not a newbie! An Education ERP System is a complete software that handles and streamlines entire educational processes like admission, payroll, timetable and exam management, event, fee management, and others. With high-end automation, the product cuts down human intervention and improves the accuracy and efficiency quotients. Real-time but secure access to data and instant reporting makes the educational ERP software a must-have thing for todays’ educational institutes. 

What are the challenges of Education ERP Implementation in India and What are the best possible solutions for them?

Adoption for the Educational ERP system has indeed reached its peak in India but there are still some challenges for the entire country to be on the same page. Let’s discover what are the major challenges and discuss the best possible solutions of ERP system implementation in India:

Challenge #1No Clarity about Prerequisites – Educational institutes in India do not have a clear picture of what they want or what they need. 

Solution– Before adopting an Education ERP Software, one must have a detailed list of prerequisites. Only clear requirements can lead you to the apt product. Meet various vendors, and exhibitions, discuss, research, and then go for a suitable product that fulfills your requirements.

Challenge #2Lack of Training – Institute staff doesn’t get sufficient training to handle the software.

Solution– You can ask the vendor to conduct sessions to train the staff. Encourage staff to operate the system, give them rewards, and convince them. Allocate some free time from the regular schedule only for software training. 

Challenge #3Low-Quality Testing– Lots of pain points and data inaccuracies due to poor testing.

Solution– Many institutes drop the idea of implementing of Educational ERP Solutions mid-way when they encounter lots of pain points and/data inaccuracies. But this can be avoided by implementing multi-level, strict, and thorough testing. Vendor project management can be improved such that team members get sufficient testing time and all test criteria get ticked. 

Challenge# 4Poor Support after Deployment

Solution– Educational institutes must ask for robust support even after deployment. Nowadays, there are various mediums are available like chat, VC, emails, in-person, phone, and remote. A strong support will definitely encourage the ERP implementation process.

What are the Implementations of Educational ERP Software in India?

As every institute has its own set of principles, practices, and codes of conduct, it becomes mandatory for vendors to fulfill the requirements. Apart from getting praise and a leading position in the throat-cutting race, the adoption of Educational ERP software leads to recognition in state or nationwide accreditation. Just fancy features are not sufficient to sustain this position. Educational institutes need to concentrate on collaborating with such products to fulfill administrative functionalities. Apart from this, there are two areas which must be ticked for an ideal Educational ERP system implementation:

Functional Prerequisites:

This covers core functionalities like student, institute, staff profile, curriculum design, library, transport, exam and timetable management, hostel management, admissions, alumni management, evaluation and report card management, etc.

Non-Functional Prerequisites:

This focuses on non-functional characteristics of the Educational ERP solutions so that standards are maintained and the desired level of fulfillment is offered to the end-users. This area will look after response time, compliance, accessibility, efficiency, data privacy, disaster recovery, etc. 

Implementation Phases of Educational ERP Software:-

An Educational ERP Software implementation undergoes various phases, the core of them are detailed below:

1. Research:

This first phase undergoes lots of ups and downs. Vendors need to come with an analysis team, who will lead the research and layout planning. This process also covers target dates, resources, day-to-day project management, and budgetary discussions. Also, they discuss thoroughly with the client, and some crucial things like data storage policies, technology confirmation, release type, and others are finalized. 

2. Design:

Design team of the vendor thoroughly understands the requirements and comes with some prototype designing models. Suggestions, improvements, and changes are discussed with the institute, and designs are finalized to hand over to the development team. 

3. Development:

Team has approved design requirements, based on which, they start developing the actual system. They check with the existing tools or software for integration and accommodate the development accordingly. While this development goes on, user manuals and documentation also start to train the users. Data migration planning also gets started at a later stage. 

4. Testing and Development:

Testing and development processes occur parallelly. Developers release some modules to testing team covering some of the functionalities. Testing team thoroughly tests and reverts if errors or inaccuracies occurred. Development team fixes the issues and releases the revised module. This process continues until no error zone is accomplished.  

5. Deployment:

Here the educational ERP software actually gets deployed at the client side. Team members go actually at client’s place or some work remotely to complete the deployment. They offer training to the users and set the scheduling based on requirements. 

6. Support and updates:

Even after deployment, the implementation process doesn’t come to an end. Like any other software, Educational ERP software gets updated after adding new features, removing unused ones, updating existing process flows, and for various reasons. Vendor team members understand the queries logged by users and clear them. 

India has a significant history of a competent and comprehensive education system since its ancient times. Gurukuls, the first residential schools were the origin of India where Saga used to teach their pupils with the highest dedication and discipline. This glory remained continued to date, rather enhanced when technology partners like Vidyalaya and educational institutes joined hands. Today’s institutes are managing and streamlining educational processes with Ace when they are collaborating with Vidyalaya’s Educational ERP system. Not only recent market figures but awareness and need for technology-build EdTech software depict that technology-based education is going to be the future of the education field. This new India is never going to stop and will continue to shine! And, our educational ERP solutions will foster the roots for you!

Why Social Emotional Learning (SEL) play pivotal role for students?

Social Emotional Learning

Along with the intelligence quotient (IQ), one more quotient is well-discussed and that is the emotional quotient (EQ). Do you know that almost 13% of the world’s population suffers from Alexithymia? In this disease, people fail to express their feelings. You must have come across the word ‘emotionally unavailable’ while discussing with today’s teenagers. This is the state where people fail to acknowledge their feelings and emotions after repetitive depressing moments. To address this, social-emotional learning has been integrated into today’s learning process. Among the leading EdTech products like ERPs, learning management system, and SIS, which mainly focus on the academic part, it is important to weave threads of emotional learning also. But how does this social-emotional learning impact the entire learning process? Or is just learning by intelligence enough? Let’s explore this in this blog! 

What is Social Emotional Learning (SEL)?

Social Emotional Learning or SEL is an educational concept that helps students, irrespective of their age, to comprehend their emotions, experience those emotions fully, and explain empathy for people surrounding them. The aim is to teach skills to students beyond maths, reading, writing, and other conventional subjects and empower them to address the emotions themselves. 

Along with several practices, EdTech products like Learning Management System, ERPs, SISs, and others can help in achieving the aims of SEL. They focus on a skill set to develop among the students and envelop skills like:

  • Self-control
  • Problem-solving skills
  • Empathy
  • Decision-making
  • Self-knowledge
  • Relationships with friends and family

What are the competencies of Social Emotional Learning?

Social Emotional Learning envelops five core competencies that can be implemented in classrooms or at home to boost students’ emotional learning. A thoughtfully created Student Information System can actually contribute in this area when student behavior attribute data is analyzed. They are:

1. Self-Awareness:

Self-awareness deals with understanding one’s own emotions, personal aims, and values. This competency focuses on assessing one’s strengths and weaknesses and setting a positive mindset. High levels of self-awareness will help to recognize emotions and their impacts. 

2. Self-Management:

Self-management focuses on the development of skills and abilities that will help in regulating emotions and behaviors. Management of emotions deals with delay gratifications, stress management, impulsive control management, etc. Taking control and ownership of their own thoughts and emotions, students can step forward towards educational and personal goal achievement. 

3. Social Awareness:

Social awareness includes compatibility with others with different backgrounds or cultures. It helps to improve the ability to feel, empathize, and understand the social norms for behavior within your home, school, or society. Student attributes containing background information stored in the student management system can help in enhancing this competency, as accurate and prompt data is available to the stakeholders.

4. Responsible Decision-making:

Through this, students can improve the decision-making process by selecting how to react or respond to a situation by keeping values, ethics, and safety, and weighing consequences in mind. The comprehensive decision-making will help for themselves as well as for others. 

5. Relationship Skills:

While living in society, it becomes necessary to establish relationships with people around us. This competency empowers students to build and maintain healthy relations to act in accordance with social norms. All necessary skills like proper communication, active listening, negotiating, and help-seeking are focused so that students enjoy the beauty of relationships.

Why We Need Social Emotional Learning to be taught to today’s kids?

Nowadays, children lack patience and concentration span. An Unstable mental state becomes a major cause of education hindering. This dilemma or instability may come from emotional turmoil. This is where Social Emotional Learning can come into the picture to help them out. So, let’s illustrate why today’s kids need this exceptional Social Emotional Learning concept along with academic learning:

1. It Enhances Student Motivation:

As a person, everyone wants acceptance in the form of social or from close ones. Social Emotional Learning focuses on the development of learning skills such that children are more accepted, willing to take challenges in the learning process and dedicate themselves to goals. Additionally, when children are emotionally balanced, they will come out with certain ways that are efficient for them and will surely lead to shine. Motivation can drive them better.

2. Improves Learning Ambiance:

Children develop necessary skills through social-emotional learning that may make good citizens of tomorrow. They will be able to empathize with the emotions and can offer care and concern for people around them. Once they can identify the skills in themselves, it becomes easy for them to identify and replicate the actions. 

3. Improves Overall Performance:

Children with better mental stability can perform better on all fronts. In academics, they can have a better concentration span, are equipped with various learning skills, can come up with solutions quickly, and will be less swayed away by emotional obstacles. Children can engross their energy in finding solutions rather than fretting about the problem when they hold their own emotions well. 

4. Can Become Good Citizens of Tomorrow:

Students are empowered to make responsible decisions and can influence others. The decision made can depict their personality, values, and culture as well as can impact people around them. They can be good team members and leaders, and help others with intelligence and good behavior. Also, emotional learning teaches children to develop relationship skills. Good and healthy relationships can represent that they value people rather than observable traits. Also, they work on rational and productive outcomes rather than loss of energy and time. Combinedly, they can become good citizens with value, discipline, empathy, and care for others of tomorrow. 

How to embed principles of SEL in today’s learning?

Teachers can propagate the fundamentals of Social Emotional Learning in the classrooms in various ways:

  • Teachers can explain and illustrate a SEL topic with the help of different mediums like text, graphics, audio, videos, and others.
  • Students can understand the concept and can rehearse it in their friend circle or companions, or can work on it, on an individual basis to get command of the topic.
  • Teachers will revisit the topic during the week for better practice and doubt-clearing.
  • Teachers may assign some assignments to students that include work alone and with family companions.
  • Teachers will assess the assignments and will re-teach the topic if necessary. 


Slogans like ‘Be a Better Version of Yourself!’ and ‘Do what You Love’ underline how addressing emotional status is important. In this ever-diversifying world, kids get introduced to different people of different backgrounds, beliefs, and capacities when they enter the classrooms. Social Emotional Learning aims to bring all students on equal footing to succeed and enable them to address their thoughts and emotions. With different EdTech software integrated with SEL, students can become more self-aware and become more empathetic towards society. Personal information acquired from the student information system will help teachers to develop these qualities inside the classrooms only. These students will not only be racing against the graded race but also, they will be more productive, self-aware, and will become good social citizens. That’s exactly the purpose of education, right?

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