Month: July 2024

Future of Online Examination System: Trends and Innovations

Posted on by Vidyalaya

Paper-based exams have become old school, online exams are trending and so is Online Examination Software! After the global pandemic, everyone has understood the significance of online exams and has admitted that online exams are the future of education. If numbers are to be believed from the market, the online education market is expected to grow to 14.33 billion$ by 2024. If you look at the Indian education system, almost all competitive exams are conducted online and NEP 2020 also promotes the integration of innovative approaches to learning. So, if you are habitual to old-fashioned paper-based exams, it’s the right time for you to get an upgrade with Online Examination Software!

Traditional Exams Vs Online Exams:

Traditional Exams

Online Exams
  • Traditional Exams require proper infrastructure and stationery expenses, so they are not a cost-effective option.
  • Online exams are cost-effective as students only need a computer and a reliable internet connection. They can appear for exams from home also.
  • Offline exams need teachers, invigilators, moderators for the entire conduction of exams.
  • Online exams are auto-marked and in-built camera invigilation can eliminate the need for a human counterpart.
  • Offline exams are not scalable and are limited by cost.
  • Online exams are scalable and can appear from any location.
  • In traditional exams, report cards are created by teachers manually and can pose a risk of human errors.
  • Online examination software itself prepares the report card and can be shared with the students or on the school portal, and reduces human errors.
  • Usage of paper makes traditional exams the worst option for the environment.
  • Use of digital devices can reduce paper usage and so is eco-friendly.

 

What’s New in Online Examination Software?

After understanding the difference between manual and online exams, let’s learn what are the new features introduced in online examination software that make the option futuristic and luring for today’s educational institute.

Automated Process:

Looking at the flaws of manual exam conduction, educational institutes prefer the automatic process of examination. This option is highly accurate and useful. An Online examination software conducts various functionalities that are otherwise need to be done manually like:

  • Creating exam papers, answer sheets, seating arrangements, and timetables.
  • Creating hall tickets and distributing them to students.
  • Prepare multiple sets of question papers along with varying levels of difficulty based on the requirement.
  • Verifying students, exam venue search portal, and online proctoring.
  • Assessing the exams and generating detailed reports for candidates, preparing customized reports like subject-wise, class-wise, teacher-wise, etc.

Remote Proctoring:

One fear regarding preferring online exams was how to invigilate the exam, and who will monitor it? But this is also ruled out by the virtual examination software. Although students are appearing from any corner of the world for the exam, the exam administrator can proctor the exams through the in-built camera. This will eliminate the need for moderators, invigilators, etc. and apparently eliminate the possibility of bias. To improve the proctoring process, AI integration comes into use as it can detect several behavioural factors like eye movements, keyboard clicking, hand movement, facial expressions, etc.

Rapid Result Processing:

One of the biggest advantages of choosing online exams over traditional pen-paper-based ones is that it generates the results faster. As the online examination system does the evaluation and assessment automatically, the results are prepared faster and shared with the respective students. In pen-paper based exams, this process is accomplished manually and prone to human error.

Trends and Innovations in Online Exam conduction:-

An online examination software has gone through several upgrades to incorporate new features and the process continues. Let’s see what are the upcoming trends and innovations are happening in this sector:

1. On-screen Marking System:

Along with regular features, the onscreen marking system is going to hit online examination software demand in a positive way. This feature will digitalize and streamline the grading system to make it more transparent and reliable. As it is available for both pen-paper and online mode, it is going to be more popular. This system extracts the relevant response areas from scanned images of answer sheets submitted by students and can present to remote examiners for clerical marking in a secured environment.

2. AI-based Feedback:

One major aspect missing in manual pen-paper based exams is personalized feedback, which brings more overhead on teachers as they need to understand the unique requirements and understanding level of each student and provide the respective feedback. AI-powered online examination software identifies this gap and provides comprehensive insights into student performance and learning requirements. Through in-built analysis feature, it analyses the results obtained and learning patterns through which it facilitates personalized feedback to students. This can also help teachers to make the necessary changes in their teaching styles so that they can meet student’s requirements.

3. Facial and voice recognition:

Virtual examination software provides another approach of authenticating the candidates through biometric authentication. This includes fingerprint, facial and voice recognition, and after verification only, the students are allowed to proceed further. This enhances the integrity and privacy of the exam.

4. Dual Camera Proctoring:

One may question about the online examination system and how invigilation can be 100% sure. But camera proctoring is the solution for this. Dual camera proctoring enables institutes to get a comprehensive view of the test environment. They need to invest some initial amount to establish this setup which can provide enhanced monitoring capabilities.

5. Secure browser Lockdown:

Inventions are continuously going on to improve the online exam process. As the entire exam is digitalized, a secure browser plays an important role in preventing cheating when the process is going on. Creating a secure browser lockdown minimizes the risk of cheating and controls over the test environment. It restricts access to unauthorized websites, applications, and system functions to ensure exam integrity.

How AI is improving the online examinations?

Artificial Intelligence (AI) is playing a significant role in shaping the future of online exams. It is providing solutions to the logistical and integral challenges through the in-built features. AI-integrated Online examination system accomplish regular features that every online exam software performs, additionally, it can also facilitate new features like remote proctoring, AI-powered grading, personalized feedback, etc. These advanced features promote continuous improvement and customize learning experience.

  • AI integration improves the security of online examinations. It can be used to prevent cheating, such as impersonation and plagiarism.
  • AI-powered online examination software can create personalized tests based on the student’s performance and learning pace.
  • Multi-factor authentication and regular security audits can keep student data more secure in online examination software.
  • Behaviour analysis feature of AI-powered virtual examination software can detect suspicious activities like eye movement and keyboard clicks to alert potential cheating.

Conclusion:

As technology advancements are getting headlines every day, no wonder we will come across the news one day that every single school in India has been digitalized and embraced technology as a medium for progress. With the same aim as vision, Vidyalaya has already launched an online examination system as a technological aspect of assessment. Educational institutes are rapidly choosing this way as it simplifies the process for them, adding the above-mentioned benefits as a cherry on top. Be the beneficiary of it too, and get connected with us over a simple call or email!

Benefits of Implementing a Student ERP in Schools

Posted on by Vidyalaya

A school secures a special place in everyone’s life. The friends, environment, the campus, teachers, curriculum, and policies become integral parts of a student’s academic journey. This journey is not easy, but it is a roller-coaster slide. This life brings the sweetness of friendship as well as the responsibilities of studies, exams, assignments, etc. all together. In today’s fast-paced era, this journey has become more complicated with lots of expectations, strategies, peer pressure, and more. Not only for students, but perspectives of learning have changed a lot for educational institutes also. No wonder, technology integration has been introduced to release this bottleneck situation and this solution has worked like a miracle, too! A school ERP software works as a magical wand that changes the monotonous manual workflows into automated ones, covers the flaws and improves the productivity, and brings the desired results.

Especially, after the global pandemic, the educational sector has embraced school ERP products after realizing the benefits. If you still lag the race, learn it from here and stay updated!

What is a School ERP Software?

A school ERP software is a comprehensive software that manages almost every single workflow happening inside a school campus, like admission, payroll, fee management, academics, hostel management, transport, event, timetable, alumni, and parent communication. In the dynamic era of education, where requirements are volatile, the efficiency of workflows and organization of data is paramount. School ERP software emerges as a revolutionizing tool that transforms conventional school operations into seamless digital experiences. It not only automates the workflows but offers supplementary but significant benefits like data management, real-time data insights, technology integration, data safety and recovery, etc.

What are the roles played by a School Management Software?

Today’s data-centric era will always glorify the significance of tailor-made school management software. It offers a multitude of benefits, transforming the school management in numerous ways:

1. Centralized Management:

School administration is a very tedious task where different stakeholders- students, teachers, parents, school staff, and admin work combinedly to achieve common goals. Right from attendance, and timetable to fee management, entire data needs to be consolidated so that these stakeholders can access it in real-time. A School ERP software stores entire data in a centralized location to streamline administrative tasks. Other benefits of this include reduced paperwork, improved efficiency, optimum resource usage, etc. It serves as a one-stop solution for myriads of administrative tasks, helping them to focus on strategic decision-making and improving the entire learning experience.

2. Efficient Resource Management:

A lot of resources get utilized in different processes of school management, be it manpower, energy, stationery material, paper, time, etc. The entire workflow process needs a streamlined approach to manage and allocate these resources. School management software does exactly this. It optimizes the resource utilization, tracks them, and monitors so that one can reduce the wastage. Through automation, paper usage is almost reduced to zero and the risk of errors is minimized. This ensures smooth implementation of workflows, time and resource saving, and delivering a quality educational experience.

3. Improved Parental Involvement:

Unlike traditional learning, modern learning expects more involvement from parents rather than keeping them aware merely of fees and report cards. Parents also expect greater transparency and pro-activeness from the schools. To fulfil this, top-notch school management software facilitates them with real-time access to their ward’s academic progress, achievements, attendance, and school activities. This helps them to be aware of what is happening inside the campus and teacher-parent collaborative activeness will help to nurture students in better ways.

4. Real-time Communication and Collaboration:

One of the biggest advantages of school ERP is it helps to establish real-time communication between the stakeholders. This centralized platform keeps parents, students, and teachers informed about every school event and activity through an authorized means of communication. Stakeholders can communicate with each other through various mediums like phone, social media, messages, email, or app notifications. This fosters better collaboration and helps to send timely updates regarding academic and non-academic progress. Apparently, this improves the parent-school relationship. The school ERP provides the ability to access the software from anywhere, which helps teachers to send/receive study material to/from students. This significantly saves time and eliminates human intervention errors as well. Features like student portal, group chat, and boardrooms help to improve student-teacher relationships.

5. Streamlined Workflows:

Any member of school management will agree to the point that all workflows are complex and streamlining them is very challenging. School management software simplifies this complexity by automating the processes and through smooth data sharing. The automation ensures higher accuracy and elimination of hassles of manual work.

6.  Informed Decision Making:

School administration needs to make several decisions that can either shine or interrupt the future of the students. That’s why the decisions need to be backed by reliable and accurate data. A School ERP software provides valuable insights through features like analytics and in-built reporting tools. These tools can help decision-makers in various aspects like optimizing curriculum, budget allocation, enrolment boosting, etc. This can help educational institutes to stay agile and responsive to volatile needs.

7. Better Learning Process:

Not only students and school admins, but school management software facilitates teachers, by understanding the complexity of the profession. It reduces their workload by automating tasks like attendance, timetable scheduling, setting exam papers, preparing report cards, sharing study material, etc. This reduced workload can actually improve their core task of teaching. Also, the availability of teachers for students through different communication mediums helps to improve the teacher-student relationship.

8. Enhanced Data Security and Privacy:

One of the major reasons one must choose a student ERP system over a conventional one is it provides extensive data security and privacy. A cloud-based system provides an additional layer of security with role-based security access to users so that data access is authorized. Additionally, all sensitive information like student biometrics, personal information, documents, fee slips, etc. can be easily and securely stored in the student ERP system digitally. Also, the auto-backup facility will help you with better data recovery.

Closing words!

Classroom-led schools, manual working offices, heaps of files and papers, and admission/fee payment queues have become a retro-time picture that is soon to vanish away with the intervention of technology in the education sector. EdTech products like school ERP, Learning Management Software, and admission management system have transformed this incomplete picture into a perfect one. Vidyalaya, a pioneer name in this industry, facilitates the sector with such innovative products to keep you one step ahead. Our school management software integrates all critical functions of an educational institute into a centralized system, simplifying all stakeholders to accomplish their daily tasks.

With the insistence of NEP 2020 implementation, products like School ERP have become more relevant, as the policies emphasize a comprehensive and progressive approach to school management. So, what are you waiting for? Upgrade to feature-rich Vidyalaya’s school management software and step towards achieving the goals of the new education policy.

What is MIS Report Importance, Types & Example?

Posted on by Vidyalaya

Have you ever understood the importance of reports in any business? If not, let us quickly summarize for you! Reports analyse the company’s performance to pinpoint the problematic areas and look for new expansion prospects. But if you think the education sector does not need reports or apparently a dedicated reporting software, then you are getting it wrong! Like other corporate businesses, the education sector too primarily thirsts for MIS report that can keep track of various aspects like student achievements, attendance, academic grades, etc. Decision-makers are highly dependent on these reports to establish new policies and alter the existing ones. Let us go through what is MIS reports, how they are important for the education sector, and their types in this blog!

What are Management Information Reports?

Management Information report system commonly referred to as MIS report seamlessly consolidates and represents comprehensive insights covering each and every section of your business. In the education sector, it’s an encompassing term for a bunch of reports that enable institutional functions to be analysed. With the right MIS system, it is easy for decision-makers to effortlessly access and analyse vital insights from any corner of the world. For example, a report containing student enrolment, exams, academic grades, etc.

An MIS report provides information about various sources- both human and digital, within the institute to support. The decision-making process can be generated at regular intervals of time like daily, weekly, monthly, and yearly. Reports generated by such software help institutes identify problems, bottlenecks, challenges, and opportunities.

What are the types of MIS Reports?

MIS reports are of several types, which one to use depends on several factors. In the education sector, the reports are the outcomes of daily transactions happening inside the institute. Here are some of the types of MIS Reports:

1. Financial Report:

Education institute generates various financial transactions like fees, invoices, admission, payroll, etc. A financial MIS report software can provide detailed information on an institute’s financial management like expenditure, income, balance, debt, etc. through various customized and standard reports. These reports reflect the transparency of cash flow and help to track the institute’s entire financial status.

2. Operational Report:

Operational reports are the blueprints of the day-to-day activities such as admission, courses, exams, etc. Examples of operational reports can be attendance and admission reports. With the operational Management Information report, one can get quick insights into daily operations and can make the best decisions to improve them.

3. Budget Report:

Every institute decides a fixed financial budget every year for overall expenditure and income. Budget MIS report helps institute runners to keep an eye on financial transactions with more transparency.

4. Performance Report:

Student academic performances can be measured using different exams like Formative and Summative Assessments. Teachers can generate performance reports to measure the student’s progress. Additionally, teacher and staff performances can be measured by the school administrator using the different KPIs. Which can help in assessing the faculty improvements and gaps for improvement.

Why are MIS Reports important for the Education sector?

MIS reports are really significant for the educational sector. MIS reports help the educational sector to identify problems and challenges and make the necessary arrangements and boost the decision-making process. Let’s delve into the prime benefits of a Management Information Report System for today’s educational institutes:

1. Boost Decision-making Process:

Reports lay the foundation for any decision and an MIS report builds a concrete foundation for education decision-makers as they are more accurate and reliable. As every integral aspect can be measured through these reports like improvement or decline in enrolment, weekly goals, accomplished targets, etc., decision-makers can rely on them.

2. Performance Tracking:

Performance tracking is a crucial factor in the education sector, which allows an understanding of student progress and the impact of implemented policies. Not only academic but other non-academic aspects like teacher performance, course accreditation, and staff productivity are also important to measure and track. All institutional processes can be tracked and monitored by analysing the Management Information Report along with the relevant parameters. This can be helpful for tracking ongoing progress.

3. Transparency and Accountability:

In the education sector, transparency and accountability play important roles as they can boost enrolment and the reputation of the institute. As data achieved by an MIS report is automatically stored and accurately fetched without human intervention. There are less or zero chances of human errors. So, one can claim for accuracy, transparency, and accountability that can improve relationships among the team members.

4. Strategic Planning:

Management Information reports can help institutes with strategic planning by offering data that can help them to meet their visions and future goals. They can identify the challenges, track progress, control operations, and transaction processing, and thus help decision makers to make more data-oriented decisions.

5. Workflow Efficiency:

MIS report is a means of depicting daily operational processes and productivity in numbers and pictorial representation. Through this easy means, one can find out the flaws and areas for improvement. Following up, management can make necessary arrangements to attain workflow efficiency.

Explain the Working of MIS Report!

Any MIS report is based on the following components:

  • Data
  • People
  • Business procedures
  • Hardware
  • Software

Management Information System Reports give an overall picture of all happenings in the institute. These reports determine the performances by comparing the achievements with the desired outcomes for a particular period. After this analysis, decision-makers can make the best efforts to achieve the set visions. The Management Information Report works through the following processes, let’s see how it works in detail. Let us take an example of generating a MIS report of a student report card for an exam.

1. Data Collection:

The primary step of the entire MIS report creation is data collection. This step gathers the data from various sources across the institute. For generating the report card, this collection process will fetch the required data like student name, roll number, class, course name, subject names, grades achieved, etc.

2. Data Processing:

After all the required data is collected, the next step is to process the raw data to generate further decisive figures. This processing will check for inaccuracies, data conversion to standard formats, and data integration. In our student report card generation, the above-mentioned data is processed such as calculating the percentage, rank, etc.

3. Data Analysis:

In data analysis, the software will extract meaningful insights from the collected data. This extracted data includes calculation, comparison, and creation of KPIs.

4. Report Design:

The next step is the design of a Management Information Report. This mainly deals with designing parts like setting layout, and formats, selecting representation mediums like tables, charts, graphs, or text. In our example, the fixed data like student information, course name, and school name. Will be displayed in textual form, whereas the variable parameters like subject grades, And marks achieved will be displayed in tabular form for better understanding.

5. Automation:

Here, educational institutes prefer automated MIS report software to automate the report generation process. EdTech software are normally integrated with MIS reporting software to generate automated reports and apparently reduce inconsistencies.

6. Data Presentation:

MIS reports are presented to decision-makers in the institute either in digital or print format. One can fix the schedule of the report generation. Likewise, our student grade report creation can be scheduled after every exam.

7. Decision-making:

Decision-makers will review the report, monitor the performance, assess the progress, and teaching styles, and will make informed decisions. MIS reports can present historical data for comparison and identifying the areas of improvement.

8. Feedback and Action:

Based on the analysis, further action is taken by the management to achieve the targeted outcomes. In our example, teachers and parents will review the report card and teachers will look for the strengths and weaknesses of the students and will make personalized learning paths to improve the situation.

9. Continuous Improvement:

The management information report will serve as a continuous tool to track the progress of the student until the academic journey is completed. Based on this, educational institutes will assess the impact of learning and teaching styles and will make the necessary improvements.

Ending Thoughts!

We all live in a data-driven era where the importance of data cannot be overstated. As every business is becoming data-centric, the education sector is also welcoming the realm of the data by reconstructing the policies to be more forward-thinkers. Vidyalaya takes this noble thought ahead in the form of its top-notch products so that the education sector becomes more accessible and progressive. Our leading products avail of the challenges lie in data organization and are put forward for productive purposes.

The Management Information Report software encourages educational institutes to adopt a streamlined data management approach, promoting transparency and easy accessibility. Through our software, we help you to set the course in the apt direction with a progressive approach. Explore and invest in our modern-age solution that will streamline your core data operations, propel your institute in one step ahead, and will become the backbone of your daily chores. To get more details, call us or drop an email!

Innovative Features that Every School Website Should Have in 2024

Posted on by Vidyalaya

We all know the importance of a website, right? In today’s digital world, a website works as a digital address that creates brand awareness. For the education sector, all will admit that boosting the enrolment every year is one of the biggest challenges to face. A school website is a digital postal address for the institute so it is important to keep it updated. Prospects can reach out through your website and get the idea about what you are offering to them. We are sure you must have your own school website to realize the significance. But if you are looking for an update to meet the latest requirements and integrate advanced features so that you can emboss your digital presence in the educational sector in 2024, then you have landed at the right place! We are here with innovative features that every school website must have in 2024 in this EdTech blog!

Why should a school have a school website?

A school website acts as an authorized information source where students can get authentic information about everything- educational programmes, admission, timetable, events, etc. Students no longer needed to rely on their teachers for updates. With the advancement of the design industry, school website designs are also improved and are now attracting visitors with the latest in-built features. However, some may find this initial investment unnecessary. But believe us, it’s totally worth it! Here, are the top reasons why a school administration should invest in crafting a good website:

  • Know about all the processes like admission, fee payment, upcoming events, and infrastructure directly from authorized sources.
  • Establish and improve the communication between students and teachers.
  • Enhance your school’s branding and promote the business.
  • Gain a competitive advantage and attract potential students.
  • Boost your online visibility with proper SEO.

What are the advanced features that every school website should have in 2024?

To stand out in the crowd, you must deliver something exceptional. That is so true in the design business. While thinking of a school website design, several things need to be kept in the mind. As this is a noble profession, the website must be decent and represent the values of the institute. Here are some points that can add to futuristic features as well as decency to make your school website design apt for today and tomorrow:

1. Showcase your Foundation:

A school website is a good medium to showcase the values, facilities, visions, events, and student achievements. Today’s school websites are much more than a collection of photographs. In 2024, you can embed videos, drone videos, and high-quality professional images. With the ultra-clarity, this can attract new visitors and will represent your choice of high-quality. It is a good idea to integrate drone footage of a school on the homepage as a school tour. This will traverse the potential students in the school through the footage. You can also add alumni videos, testimonials to impart the authentic student experience.

2. Unique and Accessible Design:

A school website creates a first impression, so it must be carefully and thoughtfully designed. According to some reports, 94% users decide to stay or leave any website based on the impression within the first few seconds. So, experts advise redesigning the school website every three years. Pay attention to your aesthetic things to make the school website design apt yet engaging. It must be easy to access considering all types of users, so that even a person with primary knowledge can handle it with ease. In addition, make the website compliance proof, regarding admission policies, payment terms, etc.

3. Mobile-friendly:

We all are living in a time, where mobile has become an inseparable thing. Do you know, 50-60% of traffic comes from mobile for a website? So, if your school website is not mobile-compatible, then the chances of retaining the user decreases.  With the increasing number of internet users accessing the school website through their smartphones, the schools must be prepared for a smooth transition. A mobile-friendly school website not only offers a good user experience, but it boosts the search engine rankings. This will turn into a good deal!

4. Fast loading times:

In today’s instant era, we all want everything on our fingertips, right from instant ordering to instant cooking. Then why gaze at the rounding circle of webpage loading? Deliver a fast-loading school website and increase the chances of retaining visitors. Wondering how this is connected! Let us inform you that around 47% visitors expect a maximum of 2 seconds loading time for the website. In the case of school websites, longer loading time may be because of images and videos. But if you pay attention to optimizing the school website using the following tips, then you may achieve your goal of faster loading website:

  • Export the image of the size at which they are displayed on the website.
  • Prefer images with at least 72dpi.
  • Use of JPEG and png images accordingly.
  • Use minimum images per page.

5. Simple Navigation:

A school website includes links to different pages that illustrate institute’s achievements, course programmes, board member introduction, student achievements, etc. Simple navigation to all these pages and within the same page is one of the important aspects of user acceptancy test. Empower your visitors with simple and easy navigation so that they can locate the desired information quickly. Improve the user experience by thoughtfully paying attention to things like page design, navigation, and content. Avoid the confusing and dead ends or never keep them hanging out around for a longer time.

Here are some tips for simple navigation for school website design:

  • Use plain language – Avoid jargon or uncommon terminology so that users get exactly what you are saying.
  • Use a utility navigation- Embed quick access to key pages like admission, fee payment, student login, etc.
  • Keep your main navigation to maximum 8 items- This will avoid the unnecessary confusion.
  • Keep all content must be 1/2 clicks away- Don’t keep your core content buried under heaps of webpages.
  • Site Search, not to miss- Embed this must-have feature so that users can enter customized search text to find out the related content.

Conclusion:

The role of a website in any business is impossible to overstate. In the education sector, where there are limited marketing strategies to apply, a school website can be the best medium to promote your institute’s values and vision. It is a platform from where students can access the course material and connect to their teachers. In short, a school website is the face of your educational institute. Design it with care and attention to detail in collaboration with an expert like Vidyalaya.

Vidyalaya is a well-known name in School website design business and EdTech products domestically and internationally. Our expertise will help you to create a new or modify existing school website to represent your values. Call us for more details or drop an inquiry mail!

Do’s and Don’ts of Learning Management System

Posted on by Vidyalaya

Is your learning program successful? Is it delivering the desired outcomes? Are those outcomes meeting your visionary goals? Answers to these questions lie under only one name and that is Learning Management Software! It is the secret behind the successful learning program and a necessity of today’s education world. LMS implementation works at its best when you are aware of the major pros and cons of it. Let’s understand what precautions one should take while going with Learning Management System!

What is a Learning Management Software?

learning management software is software that is used to plan, streamline, schedule, deliver, and report educational content. The software aims to simplify the online learning process for all teachers, students, and administrators. But don’t get confused with it as a tool that delivers educational content virtually. It efficiently carries out other tasks like data analysis, identifying skill gaps, designing the course content, etc. A thoughtfully-designed Vidyalaya LMS Software is enriched with the following features:

  • Course creation and content management
  • Mobile integration
  • Blended learning
  • Gamification
  • Customized Assessments
  • Asynchronous learning

LMS demo is a big phase that goes through several discussions. It defines primary practices like extensive planning, active participation, integration and scalability, student-oriented assessments, etc. During the demo phase, one focuses on error reductions and tries to highlight the in-built core features.

What are the Do’s of a Learning Management Software demo?

A demo for Learning management System can be successful with the help of the following do’s. These will make the demo more effective and elaborative with optimum impact:

Don’t forget the purpose:

You must be prepared with a thorough list of the institute’s requirements before entering into a LMS demo. Analyze the requirements, you can engage the stakeholders to identify the gaps and opportunities so that the selected LMS System will be a perfect fit for your long-term and current requirements. You should assess the LMS on whether it fully meets your requirements and whether the demo is matching with the vision of your institute.

Participate Actively:

All the members of the demo session are expected to for active participation throughout the session. Take initiative and ask intelligent questions to grasp better knowledge about the functionalities of the Learning Management Software. It is better to note down the doubts, which can be asked after the session in the feedback or review round. Ask for clarification that highlights important features of the institute. Be a little proactive and obtain all the necessary information through informed decisions.

Student-centric Approach:

Understanding the LMS from student’s perspective is an effective method of LMS evaluation. Role-play both teachers and students while showcasing the demo. Both users have separate requirements from the system and ensure that both users get the desired satisfaction with their requirements. Test the overall user experience, navigation control, and interface intuitiveness. Tailor your LMS to highlight the personalization feature so that it ensures a perfect for educational requirements. Indulge into the personalized learning pathways, intuitive user interface, user-centric UIs, etc. and make the learning more engaging and interesting.

Ensure Seamless Integration and Robust Data security

Often, LMS may be integrated with several existing systems like payroll system, admission, or attendance, etc., A Learning management software integration with these systems ensures seamless working and harmonious relationships. Note the privacy of data should be intact while integration with systems. Robust encryption and access control management will ensure the sensitivity of data and data protection regulation compliances.

What are the Don’ts of a LMS Software demo?

As every coin has two sides, an LMS Software demo also has its flip-over side. In the demo, one should avoid the following points to make the demo more engaging and approachable. Let’s see what don’t of the LMS System demo:

Merely focus on Aesthetics:

A visual interface may create a good impression that can keep the users engaged. While giving the demo, it is necessary to attain on functionality rather than aesthetics. The core functionalities are given much importance over the visual interface as the functionalities meet the educational needs and relate to the aims of the institute. So, while showing a demo of LMS software, do not overfocus on aesthetics, instead, concentrate on functionalities.

Ignorance of Data Security & Privacy:

Data has got the fuel prestige nowadays. So, don’t dare to neglect data security and privacy while demoing a Learning Management Software. Audiences may raise doubts about security practices like encryption, user authentication and authorization, and adherence to standard requirements like GDPR or HIPAA. So, keep data protection and privacy paramount and ensure them that your LMS can safeguard against data breaches and is ready to maintain trust factor among the users.

Neglecting the User Experience:

While showcasing the demo of LMS Software, never overlook the end-user experience. Inject user-friendly features so that your software handling boosts learner engagement and retention. A flawless user experience improves student academic performance. So, never commit a mistake of neglecting an engaging user experience.

Lack of Maintenance and Support:

Post-implementation maintenance and training are very important factors in LMS implementation. So, never ignore these essentials. This includes looking for various tools that can smoothen the user training and transition to a new LMS Software. Also, regularly review and update your LMS to adapt to the latest educational requirements.

Conclusion:

Virtual learning is an inevitable part of today’s learning process. To implement partial or full virtual learning, tools like LMS play a pivotal role. Learning Management Software is a key to unlocking learning success. Following the above-mentioned do’s and don’ts, one can ensure a smooth transition with minimal disruption. Vidyalaya’s LMS software offers a gamified and interactive learning experience including whiteboards, virtual classrooms, cloud integration, and others so that students can retain acquired information and enjoy the learning process. Our software is not meant only for students but it also alleviates the workload of administrative burden and improves productivity. Call us for more details!

How are Virtual Classrooms transforming Education System?

Posted on by Vidyalaya

Virtual classrooms are no more a newbie and is a popular instruction practice across the world. Be it any educational institute or any corporate training, learners are breaking geographical boundaries and acquiring knowledge at their own pace. Especially, after the Covid-19 outbreak, demand for Virtual Classroom Software is surging. Educational institutes are resorting to online learning to maintain continuity in learning. So, for them, this software is a necessity rather than a luxury to avoid the derailment of the academic journey. If you are thinking that this virtual Classroom Software is a trend of the moment, then it’s not! It will be proved to be the only tool to take the Indian education system forward with revolutionary changes even after the situation goes back to normal. Let’s learn how and why virtual classrooms will transform the education system!

What is a Virtual Classroom?

A virtual classroom simulates traditional classroom-led learning in a digital way, where teachers and students are connected to each other using a digital learning platform. The classroom facilitates both the integrating parties to enjoy the freedom of physical location and just concentrate on learning. This flexibility serves various benefits like no physical traveling for school, no infrastructure cost, scalability, and much more. A typical virtual classroom software is enriched with several in-built features like:

  • Online Whiteboard
  • Video conferencing
  • Screen sharing
  • Breakout rooms
  • Text chat
  • Video recording
  • End-to-end encryption
  • Participation Controls

What are the key features of Online Classroom Software?

Technology in the educational sector has ushered a revolutionary era. Online classroom software has proved to be a driving force that leverages the benefits of advanced technology. Here are the key features of the software that revolutionize the education sector:

1. Video Conferencing:

Virtual classrooms are active learning sessions where both teachers and students interact in real-time. This synchronous and collaborative learning environment helps students to be on the same page where the teacher is. All the students and teachers connect using webcams and microphones, which helps teachers to understand whether students are getting them or not based on the visual appearance. A good virtual classroom software uses advanced technologies like WebRTC to transmit audio and video in real-time even if there is low latency. Additionally, the software must allow to share pre-recorded video sessions so that students can revisit them for better understanding of the concepts.

2. Integrated White board:

Blackboard is one of the core aspects of classroom-led learning, where teachers use it for explaining concepts, solving numerical problems, etc. In online classroom software, this blackboard gets replaced with a digital whiteboard, which can be used by both teachers and students. The digital whiteboard is used to sketch down ideas/concepts, explain concepts, and connect with students digitally. Some advanced whiteboards allow contents in video, doc, and image format so that teachers can convey the concepts better.

3. Cloud Recording:

One of the biggest pros of classroom software is it allows users to record the sessions. As the nature of the virtual classroom environment is both synchronous and asynchronous, this facility helps users a lot. The cloud recording feature starts recording of session with a button and stores the recording in the cloud storage, which is later accessed by users at any point in time.

4. LMS Integration:

We are all now familiar with Learning Management Systems or LMS that enhance the learning process. Online classroom Management software easily integrates with existing or new LMS to provide asynchronous learning. Through this seamless integration, teachers can schedule live classes, track student performance, test conduction, track attendance, etc. This will help teachers to monitor the entire learning journey of a student.

5. Multi-format Content Access:

Digitalized education benefits over traditional one in many aspects, but one of the major benefits is its ability to facilitate users with different engaging formats. Information is available as audio, video, slideshows, podcasts, quizzes, infographics, and text. These different mediums improve the engagement factor and help students to understand the concepts easily. Here, teachers must have the capability to create digital content using the built-in tools. Integrated digital libraries can help you in this area to guide you through the content creation process. Thus, teachers can use Virtual classroom Management software to create engaged content and share it easily using the same platform.

6. Communication Tools:

Students may claim that they miss the real-time communication that they could have enjoyed in traditional classrooms. To overcome this, several communication tools are integrated into the online classroom software, like instant messaging, group messaging, breakout rooms, and group chats. These tools facilitate to share and retain knowledge factor by facilitating uninterrupted interaction between both parties. Features like breakout rooms promote peer-to-peer engagement as it divides the learner group into small groups. These tools empower students to work in groups, discuss in online forums, foster teamwork, and enhance communication skills.

7. Control and Restrictions:

Virtual classrooms simulate the traditional classroom in the online learning environment. That’s why teachers demand good control and management over the class in their own way. A good virtual classroom software must facilitate teacher tools to eliminate the disturbances and disruptions like mute voice, remove participants, disable private chat, etc. This centralized control will help teachers to control the sessions and improve the quality of learning.

How Virtual classroom software revolutionizes the learning process?

A Virtual classroom software revolutionizes the learning process in the following ways:

  • Virtual classroom software offers flexibility, compatibility, and accessibility to the learning environment.
  • Students can improve social skills and interpersonal relationships using the virtual classroom software tools.
  • Students can enhance their technological skills while using the online classroom software.
  • It is a scalable option that connects students to teachers from any corner of the world.

How can Vidyalaya help in this journey?

Vidyalaya’s virtual classroom software offers you a high-end engaging virtual learning experience. It offers students the freedom to join the class from anywhere, enjoy engaging learning, and assess the learning with Vidyalaya’s comprehensive school ERP product. Our classroom software is enriched with noteworthy features as:

  • Collaborate and communicate live
  • All device support
  • Different mediums of communication like chat, video, and voice
  • Easy accessibility and sharing of files
  • Session recording
  • Adjust the pace of the video
  • Paperless classrooms
  • Easy tracking of student progress

Concluding Thoughts!

Virtual classrooms will remain to be there in any conditions understanding the benefits avail of it. This significant shift in the educational paradigm surely enhances learning outcomes and accessibility. So, to take this trend forward, every education institute must be armed with virtual classroom software. Vidyalaya, a pioneer name in the EdTech industry, can’t miss this opportunity to facilitate you with such a software that can serve the purpose and take you ahead in the race. As challenges are constant, we aim to embrace collaboration and innovation so that students get the opportunity to benefit from the transformation. We all know that the future of learning is digital, and online classrooms will be at the forefront of this interesting journey. So, equip yourself with our classroom software and be ready for the exciting futuristic learning! Call us for a free demo.

Why you must need an Attendance Management System?

Posted on by Vidyalaya

All of us know that attendance is an important academic aspect that impacts the overall performance of the student. So, educational institutes are making it more accessible and advanced to track holistic development. If your school is facing any issues with the manual attendance system, then it’s the right time for you to upgrade to School Attendance Management Software! Do you think such systems are useful only in corporate sectors, blur your perceptions, and gear up for the timely systems already revolutionizing the education sector? We are here with the interesting part of the blog section to give you more details about the Attendance Management Software!

Why must today’s educational institutes have an Attendance Management System?

Today’s educational institutes generate lots of data about learners like personal information, attendance, academic and non-academic, and behavioural information. This information is difficult to manage manually, and attendance, being a core aspect, needs a tailor-made attendance management system. Here are some of the reasons why schools need to switch to an attendance management system ASAP:

  • Save plenty of administrative costs which could have been spent on maintaining the attendance registers, stationery items, and space.
  • Maintain the accuracy in the attendance workflows and eliminate possible flaws like a proxy, inaccurate and missing attendance.
  • Ensure parents about their ward’s safety by sending attendance notifications on their registered email/phone number.
  • Generate customized and standard reports like daily, monthly, yearly, subject-wise, teacher-wise, and class-wise attendance.
  • Analyse the attendance data and predict the behavioural aspects of the student’s future.

An Attendance Management Software offers you a choice of three mediums. Here is a quick overview:

1. Biometric:

Biometric attendance management system uses student’s fingerprints to keep track of attendance. Using the biometric scanner, the scans are updated and sent to the software to punch the attendance. This method gives accurate data about attendance, as the biometrics of any student cannot be duplicated.

2. RFID-based:

RFID-based uses an RFID-based card which is allotted to every student and when they pass through an automatic RFID reader, attendance is punched. Else, the student needs to punch the card against the reader. Through this, accurate and efficient attendance data is stored in the system.

3. Barcode-based:

Barcode-based attendance management system utilizes a barcode scanner to record and maintain the attendance of the students. Barcode scanner will scan the barcode-embedded unique card and will punch the attendance.

What are the most common use cases of an Attendance Management Software?

An Attendance tracking system offers a streamlined way of attendance monitoring and lets us elaborate the most common uses cases of the system:

1. Login and Logout:

Attendance monitoring system partially reduces the burden on the teachers. But it requires students to arrive at the premises physically to mark their attendance. The attendance management system is the easiest and most efficient tool to capture attendance without any mistakes. Teachers can get real-time updates of the students’ attendance along with in and out timings. This detailed information is very much helpful in compliance cases to identify the students’ whereabouts.

2. Leave Management:

Students cannot duplicate their attendance when attendance management software is implemented inside the campus. So, no entry in the system implies the leave for the day. Here, teachers can easily calculate the leaves or bunks of the students and can take the proper actions as they have transparent proof. Also, when a student punches the attendance, a notification is sent to their parent’s mobile number/email notifying them about the timings. So, parents will also have a clear picture about their ward’s whereabouts.

3. Saving of Administrative Cost:

Maintaining attendance registers is very difficult in terms of cost, energy, and space. Also, the way doesn’t yield accurate results. So, an attendance tracking system comes into the picture and reduces the administrative cost. One may argue with the primary investment of the system, but it’s totally worth it when you come across the long-term benefits. As the attendance is punched automatically, teachers don’t have to spend time on their regular schedule. And they can utilize this time to improve core learning. This will ultimately improve student-teacher coordination and produce good results.

4. Parent Confirmation:

Once the student registers the attendance in the attendance management system, the system automatically sends a notification in the form of an email or message or app notification to the parent’s registered mobile number or email/id. This will ensure the parents that their ward has safely reached or departure to/from the school premises. In today’s world, the safety of students is very much important and parents will get a relaxed breath with this safety feature. This is highly beneficial for the working parents who leave early for their work.

5. Reviewing the Entire Attendance:

From the olden days, attendance is linked to the student’s performance. Modern attendance management software is enriched with predictable analysis features that can help teachers to analyse the attendance data and predict the academic and behavioural aspects of the students. Furthermore, they can bridge the communication gaps and take the necessary action well in advance. Not only for students, but the system data is also helpful for decision-makers of the schools. The data is also open for school admins that they can get real-time insights into the data and can understand the teacher’s performance.

How can Vidyalaya help you improve the Attendance workflow?

Vidyalaya holds expertise in catering to all types of educational software needs across different countries, educational systems, languages, and educational boards. Our software is integrated with top-notch features that help in streamlining routine activities and optimise them for a better future. In case of attendance, we provide a plethora of choices to choose from barcode, RFID, and biometric-based attendance management software, from which institutes can make choices based on their requirements and budget.

  • We help users to create unique and personalized dashboards.
  • We extend our support to identify the areas of improvement.
  • We help you to track the resources with greater efficiency and use them at optimal levels.
  • We ensure students’ safety by sending notifications to parents after punching the attendance.

Concluding Thoughts!

Gone are the days, when schools used to be under pressure to prove attendance. They struggled to maintain the administrative burden of tracking the learner’s attendance. To improve attendance at your school, educational institutes must invest in good attendance management software. This software will help you to track student attendance accurately and generate standard and customized reports to identify trends and patterns. Apart from this, the above-mentioned benefits will surely concrete your decision to adopt the attendance tracking system.

Vidyalaya is a comprehensive school management system that is integrated with an attendance monitoring system that caters to all types of educational institutes. Our cutting-edge attendance management system is the present and future of a smooth and hassle-free learning experience for both students and schools. To ensure the benefits, schedule a free demo with us!

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